Requirements:

Education: Bachelor’s degree in Business, Communication Studies, English, Journalism, Public Administration or related field from an accredited institution.

Experience: Minimum of five years of professional experience in post- award administration of public grants and contracts required. Minimum of three years of pre-award experience in public grants and contracts required. Minimum of two years of supervisory experience required. Three years of experience in customer service in a professional office environment required.

Functional:

• Strong writing, organizational and project management skills
• Able to adhere to schedules to meet deadlines
• Flexible, adaptable and resilient in a dynamic work environment
• Highly detail-oriented and able to work well with all levels of personnel and funding partners
• Able to prioritize multiple customers, projects and tasks
• Proficient in internet research and Microsoft Office Suite

Working Conditions:

Standard office environment. Extensive computer usage, including prolonged periods of sitting and working at a desk

Exposure to Confidential Information:

Maintain confidentiality and follow policies and procedures related to personnel and client records and confidential employee information required for grants and contracts

Key Expectations/Responsibilities:

Overall:

• Manage the team’s post-award administration
• Serve as backup to Director for pre-award activities as needed
• Support, mentor and supervise direct reports
• Mentor direct reports in professional grants and contracts management
• Serve as an account lead on assigned awards
• Develop and maintain regular contact and positive relationships with program leadership
• Develop and maintain positive relationships with points of contact for assigned awards
• Encourage compliance with grant and contract requirements
• Maintain professionalism in all interactions

Pre-Award:

Serve as backup to Director of Public Grants and Contracts for pre-award activities as needed

Post-Award:

• Manage grants and contracts administration performed by direct reports
• Supervise and guide direct reports in their review of award documents and processing of awards to ensure accuracy
• Oversee direct reports’ document management, task and project management and deadline management
• Support direct reports in package and summary preparation, preparation and maintenance of tools that promote compliance, post-award report coordination, monitoring coordination and other tasks. Provide ongoing feedback and mentoring on each aspect.
• Support team members in conducting post-award meetings and providing support and technical assistance to internal customers
• Serve as account lead by administering assigned awards
• Participate in monthly grant review meetings convened by the Finance Department

The above noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the employee a general sense of the responsibilities and expectations of his/her position. As the nature of business demands change so, too, may the essential functions of this position