- Summary
Responsible for preparing, reconciling, and auditing all registry and general fund daily deposits from three locations for armored car pick up. Transfers all General Fund fees received from five District Clerk Offices to the County Auditor daily. Verifies, coordinates, and develops solutions with management and court clerks on any discrepancies with daily reporting. Performs adjustments daily for case reconciling issues and processes refunds for payments received through Certified Payments and e-File Texas. Conducts and reports cash drawer and safe audits for all District Clerk sections, enforcing cash policies and procedures. Interprets and verifies financial reporting daily. Resolves daily deposit and case related issues in multiple case management systems.
THIS POSTING MAY CLOSE AT ANY TIME ONCE A SUFFICIENT NUMBER OF APPLICATIONS HAVE BEEN RECEIVED
Tarrant County employees enjoy superior health, retirement, and insurance benefits.
For more information, please click on the link below:
http://www.tarrantcounty.com/en/human-resources/employee-benefits.html
Essential Duties And Responsibilities
Ensures that all monies received are properly accounted for, processed, secured in a consistent manner, and receipted money totals are accurate by reviewing the daily financial reports within multiple case management systems for all District Clerk sections. Reviews all forms of payment ensuring accurate and proper records. - Reviews reconciled daily receipts and drawer closeout paperwork for BOFO, Civil, Criminal, Family, Juvenile and Tax sections, locating and correcting potential errors, to prepare for deposits to the bank. Submits reports and writes check daily to the County Auditor for all fees collected for prior day.
- Reviews, audits, and reconciles cash bond receipts to prepare for deposit. Disburses checks for overpayment and reimbursements for Civil and Family Law departments.
- Develops computerized accounting reports and queries using SQL. Collaborates with IT to customize or change the design of existing reports.
- Assists customers with refunds and or adjustments needed for web access amounts. Verifies disbursement orders and checks for Tax Excess Proceeds and Registry disbursements.
- Initiates and follows up on all insufficient funds and counterfeit bills collected for all sections. Prepares appropriate paperwork, distributes to the District Clerk and upon their request completes affidavit and has it notarized, then distributes paperwork to Criminal District Attorney's Office.
- Posts interest statements and renewal notices for the registry department.
- Reviews entire case and interprets court orders requiring accounting actions. Verifies money incurred with money paid. Once determined, processes adjustments or refunds within multiple case management systems.
- Prepares the Family Law Monthly Car Fund Report for the Central Adoption Agency of Texas and writes the check.
- Reviews credit card receipts and daily credit card processing for all sections to locate and correct potential discrepancies as well as review and issue credit card refunds within multiple case management systems.
- Monitors all sections' file desk paperwork to ensure proper procedures are being used to count monies, balance the cash drawer, and properly complete closing documents including deposit slips as necessary.
- Audits, edits errors and corrects cases in multiple case management systems, to prepare for adjustment or refund when necessary.
- Analyzes financial data; verifies proper classification and resolves discrepancies with the general ledger within accounting management system as well as multiple case management systems. Generates fee codes in compliance with statutes and legislation and in compliance with OCA. Reviews accuracy of all adjustments to fees and payments for accuracy of debit and credit entries and case information.
- Prepares checks for accuracy and submits financial reports to the County Auditorās Office daily. Answers formal and oral inquiries for the County Auditor's Office.
- Conducts random drawer and safe audits for all sections to verify proper cash handling and maintenance of sensitive items, ensuring policy and procedure are followed. Audits and deposits exchange funds to be sent with armored car. Adds, removes, or edits key lock box and key inventory list.
- Trains all District Clerk file desk clerks, supervisors, and managers on required opening and closing procedures. Provides staff with policy and procedure documents for making corrections and decisions on accurate payment application.
- Acts as backup for entering purchasing requisitions for the District Clerk's Office. Submits and answers questions for vendors and Purchasing.
- Performs monthly reconciliations for the General Fundās daily fee transfers and statement of receipts.
- Monitors and reviews funds that are being held in āDeposit on Costā and determines needed adjustments to another fee category for Family, Civil, IV-D and Juvenile. Approves and processes adjustments and month-end postings to general ledger for General Fund; reconciles to various District Clerk receipting systems.
- Produces annual revenue reporting as needed.
- Assists with development, implementation, revisions, evaluation and testing of software considering reporting requirements, case balances, adjustments, overpayments, disbursements, voids, and chargebacks. Fully collaborates with the Accounting Manager, Auditors, outside developers and IT on General Fund/Registry daily deposits and reconciliations.
- Assists with the development, implementation and updating of Accounting Office policies and procedures.
- Monitors daily pick up from armored car service for all three (3) District Clerk locations, responsible for recording and reporting missed pick-ups to the District Clerk, Accounting Manager, Purchasing Department and the Auditorās Office. Submits, receives, and logs all bank orders for checks, deposit slips, and auto seal bags.
- Answers incoming calls regarding case issues, cash bonds, customer refunds, credit card transactions, check payments and trust disbursements.
- Responsible for locating, researching, and interpreting complex case-related reporting issues that affect daily and monthly reporting, case balances and state mandated reporting; takes action to solve various issues involving several departments to correct within multiple case management systems. Communicates and presents discrepancies to the Accounting Manager.
- Performs all other related duties as assigned.
Minimum Requirements
NOTE : You must fill out the work history and education sections of application to show you have years of experience/education as required by hiring department or be disqualified.
Associateās degree or equivalent AND Three (3) full-time years of general accounting or full charge bookkeeping. - Valid Texas Driver License.
- Advanced mathematical and accounting skills.
- Knowledge of Family, Juvenile, Civil, Tax, Bond Forfeiture, Criminal Law Codes for Texas, Texas Rules of Civil Procedures, Tarrant County Local Rules and Judicial system.
- Electronic spreadsheet applications, Windows, copier, fax, printer, calculator, and Justice Information Management Systems (JIMS). TechShare Court preferred.
- Must possess strong time management, leadership, and communication skills.
- Ability to type 40 wpm *
- TYPING TESTS ARE ADMINISTERED BY INVITATION ONLY
Click the link below for additional information regarding typing test.
Typing Test Procedures
If hired, must provide proof of educational attainment at new hire processing.
Tarrant County will conduct background checks on new hires that will include a criminal background check related to convictions and deferred adjudication in the past seven years and may include credit reports, motor vehicle records, employment records and educational attainment. A conviction or deferred adjudication is not an automatic bar to employment. Each case is considered individually.
Physical Demands And Work Environment & Other Requirements
While performing the duties of this position, the incumbent is regularly required to sit, walk, climb, stoop, lift, push and pull.
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